Track the actual usage of your reports and Analytics tools

Once BI tools are deployed, it is difficult to know if they are genuinely used by business teams: which reports are consulted, by whom, how often—and which ones have become obsolete without anyone noticing.

The BI Smart Repository provides business managers with complete visibility into the actual usage of their Analytics tools, to drive their adoption and optimize investments.

Know if my reports are actually used by my teams

A business manager generally has no visibility into the actual consultation of the reports they commissioned, and sometimes discovers too late that they are rarely or never used on a daily basis.

RapidViews Solution

The BI Smart Repository measures the consultation of each report (number of openings, active users, frequency), directly accessible by business managers.

Benefits

Actionable visibility into the actual adoption of tools within their team.

Identify obsolete or never-consulted reports

Over time, some reports are no longer used but continue to exist, consuming technical resources and cluttering the reporting catalog without anyone daring to delete them due to a lack of visibility on their usage.

RapidViews Solution

The BI Smart Repository automatically identifies inactive or rarely consulted reports over a given period, enabling an objective review of the report portfolio.

Benefits

A cleaned-up reporting catalog and freed technical resources.

Understand who uses what, and how often

Without details per user or team, it is impossible to know if a report is widely used or only by a handful of people, nor to identify critical usages that should not be disrupted.

RapidViews Solution

Usage tracking details consultation by user, by team, and over time, providing a granular understanding of who truly relies on which report.

Benefits

Maintenance or development decisions made with full knowledge of the facts.

Prioritize my BI developments and investments

Lacking usage data, IT/BI teams often prioritize enhancement requests on a first-come, first-served basis rather than by actual impact, risking time invested in rarely used reports.

RapidViews Solution

The usage data collected by the BI Smart Repository objectifies development priorities based on the actual usage of reports by business teams.

Benefits

IT/BI resources focused on what has the most impact for the business.

Spot teams that have not yet adopted the deployed tools

Some teams or users continue to work with old methods (Excel, manual reports) without this being visible, lacking objective metrics on who actually uses the provided BI tools.

RapidViews Solution

By cross-referencing usage data with expected users, the BI Smart Repository highlights teams or users with low usage, allowing for targeted support actions.

Benefits

Better targeted change management support and strengthened overall adoption.

Benefits of usage tracking

- Measure the actual consultation of each report
- Identify obsolete reports to clean up
- See exactly who uses what, and how often
- Prioritize developments according to actual impact
- Target change management support actions
- Objectify the return on investment of BI tools

Total visibility into the actual usage of your Analytics tools.

With RapidViews, business managers drive the adoption of their BI tools based on concrete usage data, rather than on gut feeling.

Measure. Identify. Prioritize. Optimize.